Why virtual assistants choose FLOW
Built specifically for service professionals who need more than just a CRM
AI does the heavy lifting
FLOW AI drafts proposals, contracts, and invoices in seconds. Get intelligent suggestions based on your tracked time and client history
Smarter business decisions
AI-powered financial analytics track profit margins, predict cash flow, and identify tax deductions automatically
Save 10+ hours per week
Automated workflows, recurring billing, email reminders, and AI-powered document generation free up your time for client work
Everything you need to run your business
Powerful features to streamline your workflow
AI Chat Assistant
Ask FLOW AI anything about your business—get insights, priorities, and recommendations instantly
AI-Powered Proposals
Draft professional proposals in seconds with AI that understands your client's needs
AI Contract Generation
Generate custom contracts with AI-written terms tailored to your project requirements
Smart Invoicing
AI suggests invoice amounts from tracked time, then automates payment reminders and recurring billing
Team Collaboration
Role-based access control, task assignments, and shared project workspaces for your team
Time Tracking
Live timer, billable hours tracking, and one-click invoice generation from time entries
Profit Dashboard
Real-time profit margins, revenue vs expenses, monthly trends, and financial health indicators
Tax Preparation
Quarterly and annual tax reports with automatic expense categorization and deduction tracking
Budget Forecasting
Set monthly revenue and expense targets, track variance, and get alerts when off-track
Client Portal & Messaging
Branded portal where clients view projects, pay invoices, download files, and message you
Project Pipeline
Visual Kanban board to track projects from inquiry to completion with drag-and-drop
Automation
Automated email reminders, recurring subscriptions, scheduled reports, and workflow triggers
Start free, upgrade when ready
All plans include FLOW AI to help you work smarter
Starter
Best for new VAs testing the waters
- 2 Active Clients
- 3 Projects Total
- 3 FLOW AI Generations/Month
- Standard Invoicing & Proposals
- Task Management
- Email Support
Pro
For active VAs scaling their business
Billed $230.40 annually
- Unlimited Clients & Projects
- Unlimited FLOW AI Generations
- AI Morning Briefing
- Lead Capture Forms
- Time Tracking → Auto-Invoice
Agency
For VA teams managing multiple clients
Billed $566.40 annually
- Everything in Pro
- 3 Team Seats
- Tax Preparation (Quarterly/Annual)
- Expense Tracking + Receipt OCR
- White-label Client Portal
Trusted by virtual assistants worldwide
See what our users have to say
"FLOW AI is a game-changer. It drafts my proposals in seconds and the AI chat gives me daily priorities. I'm saving 15+ hours a week."
Sarah M.
Virtual Assistant
"The AI invoice suggestions from my time tracking are incredibly accurate. I just click 'Suggest from Hours' and it's done. Brilliant."
Michael T.
Executive Assistant
"Finally, a platform that understands VAs. The profit dashboard and tax reports make running my business so much easier."
Jessica L.
Freelance VA